Office Manager

Company DescriptionVIUM Capital, LLC is an independent financial services firm specializing in providing capital solutions for the seniors housing and healthcare sectors. The company offers FHA/GNMA financing, bridge loans, and serves as an exclusive correspondent lender for Fannie Mae and Freddie Mac agency financing through a leading GSE-approved institution. VIUM also provides municipal advisory services for tax-exempt issuers through its subsidiary, VIUM Capital MA, LLC. With a commitment to expertise and tailored financial strategies, VIUM aims to support growth and innovation in these critical sectors.Role DescriptionVIUM Capital is seeking an organized, proactive, and tech-savvy Office Manager to join our team in Columbus, Ohio. This role is central to the smooth functioning of our daily operations, supporting leadership, coordinating office logistics, and ensuring our team has what it needs to succeed. The Office Manager will also assist with employee onboarding and people-related initiatives, and will help maintain accuracy in our CRM system. The ideal candidate thrives in a collaborative, entrepreneurial environment and wants to play a key role in supporting a nationally recognized healthcare and seniors housing finance firm.Key ResponsibilitiesOffice AdministrationOversee daily office operations to ensure an efficient and productive working environmentServe as primary point of contact for vendors, service providers, and building managementManage office supplies, ordering, and budgetingCoordinate company events, meetings, travel arrangements, and internal communicationsExecutive SupportProvide administrative support to executives including calendar management, meeting preparation, and expense reportingSupport onboarding for new employees including equipment setup, paperwork, and orientation coordinationCRM and Operations SupportMaintain and manage the integrity of data within our CRM system (HubSpot)Support team members with CRM data entry, reporting, and best practicesGenerate periodic reports and dashboards to assist leadership in tracking client and pipeline activityHR and People SupportAssist with employee onboarding and offboarding processesSupport employee engagement initiatives including coordination of Cristo Rey student internsMaintain confidentiality in handling employee and HR-related mattersQualifications3+ years of experience in office management, administration, or operationsFamiliarity with CRM systems (e.g., HubSpot, Salesforce, Zoho) preferredProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Strong organizational skills and ability to multitask in a fast-paced environmentExcellent verbal and written communication skillsHigh attention to detail, discretion, and a problem-solving mindsetExperience in financial services or professional services industry is a plus