Operations Specialist

We are seeking a reliable and detail-oriented Operations Specialist to manage critical, recurring monthly workflows across finance, content creation, and grant reporting for our client. This is a multi-faceted role that requires strong professional communication skills, excellent time management, and the ability to process complex financial transactions and grant data while also assisting with content strategy and creation.ResponsibilitiesClient Onboarding: Conduct client onboarding sessions averaging 40-45 minutes per client, with an expected average of 4 clients per month Accounts Receivable: Manage invoicing and payment collection, process deposits and credit card payments, and handle reconciliation and follow-up on outstanding balancesAccounts Payable: Process monthly payroll, manage vendor payments, and perform expense categorization and reviewContent Creation: Use ChatGPT to draft blog posts and repurpose blog content into LinkedIn posts, email campaigns, and other marketing materialsSmall Grant Writing & Reporting: Primarily handle data entry and respond to emails, with minimal writing requiredProjects include SWPP, YIIP, AEEP, CAPG, and othersUpload pay stubs and complete data-entry requirements for grant reportingManage regular program reporting, track submission deadlines, and ensure timely deliveryRequirementsExcellent attention to detailStrong time management and professional communication skillsDemonstrated reliability and follow-throughAbility to successfully handle multiple recurring monthly workflows across finance, content, and grantsPreferred experience in the Grant Writing industryProficiency with Google Suite (Drive, Gmail, Docs, Sheets, etc.)Experience with Motion.io and Monday.comWorking knowledge of Zoho (Books, Timesheets, Analytics)Familiarity with Outlook and WhatsAppBenefitsWork From HomePerformance Bonus