School Administration

Role Description/CriteriaSt Joachim’s Catholic Primary School in Carrum Downs is seeking a part-time general office administration assistant for 3 days per week from 8:00am – 4:00pm.Additional requirements are to; be supportive of the Catholic ethos of the school, prioritise child safety and wellbeing, pass a police check and maintain a current Working with Children Check.Role DescriptionAs the first point of contact for all visitors to our school we seek a self motivated, confident and positive person who thrives in a busy and varied work environment.Duties performed can include (but are not limited to):Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperworkMaintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school recordsMaintain and update office records, enrolment data, diary records, and basic written recordsSupport or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the schoolIn consultation with the principal, determine and manage work priorities within the school officeDevelop and implement strategies to ensure effective administration proceduresManage client reception and office operationsLiaise with school staff in regard to support requirementsSupport the first aid facilities and assists in delivering first aid to studentsThis role can be fast paced at times and requires someone who uses their initiative, is easy going and able to manage multiple tasks at once.Interested applicants are asked to email a current CV and the names of 3 referees to: principal@sjcarrumdowns.catholic.edu.au