Team Administrator

The Opportunity: Join a leading global real estate company managing world-class commercial, retail, and residential properties. We're seeking a proactive Administrator to support the Property Operations teams. Purpose:Provide day-to-day administrative support to the Senior Vice President (Operations), Operations team, and Vice President (ESG), with ad-hoc support and diary management to senior leadership as required. Salary: $70,000 - $80,000 + super + 5% STILocated: Sydney CBD Responsible for:Financial & Administrative:Upload and code invoices in Coupa accurately and in a timely mannerReconcile expenses and prepare AMEX card requestsDiary & Event Management:Provide diary management assistance and coordinate meetings, video/teleconferences, workshops, and events (internal and external)Arrange venue bookings, catering, AV requirements, and domestic/international travelDocumentation & Communication:Prepare PowerPoint presentations, reports, lease proposals, and correspondence to brand standardsCoordinate and take minutes of meetings as requiredHandle photocopying, printing, binding, and document preparationManage telephone queries and mail distribution for SVP Operations, SVP Finance, and teamsTeam Coordination:Arrange signatures for legal documentsProvide secretarial and administrative support to the team and other teamsLiaise with IT and HR teams for new starter requests, equipment orders, and workstation setupProvide new starter orientation on office procedures and filing systemsAssist with corporate events including tenant and client functions; renew licenses as required Qualifications, experience and skills2-3 years secretarial/administrative experience in corporate environmentExtensive proficiency in MS Office Suite (PowerPoint, Word, Excel, Outlook, Visio)Strong organisational skills with high attention to detailExcellent communication abilities and strict confidentialityProven ability to work independently in high-pressure, fast-paced environmentsPositive, proactive attitude with flexibility to adapt to changing priorities and assist across various areasProfessional demeanour with ability to work effectively with diverse personalitiesPlease apply directly or contact me at sarah.swann@perigongroup.com.au for more information