Admin Assistant

Admin AssistantJob Responsibilities:• Visitor and Guest Liaison:o Act as the main liaison between employees and guests/visitors, ensuring a warmand professional welcome.o Greet and meet all visitors and guests in a friendly and pleasant manner, assistingwith their needs and directing them to the appropriate contacts within the company.• Telephone and Inquiry Handling:o Handle incoming phone calls, answer inquiries, and route calls to the appropriatedepartments or individuals.o Provide information and support to callers and visitors in a courteous andprofessional manner.• Visitor Management:o Manage the flow of visitors entering the office premises, ensuring securityprotocols are followed and any required visitor passes or badges are issued.o Maintain proper visitor log.o Assist corporate guests, ensuring they are comfortable and attended to during theirvisit.• Data Entry and Reporting:o Maintain accurate records of guest and visitor information in an Excel database.o Generate reports as requested to support office operations and management.• Ground Operationso Supervise and ensure the cleanliness and organization of meeting rooms, receptionareas, and common spaces.o Identify and Co-ordinate on repairs and maintenance needs with the Administrationteam.• Logistic Support and Inventory Management:o Handle courier and cargo services, working closely with the administration team tocoordinate deliveries and shipments efficiently.o Maintain optimum level of inventory of required items in co-ordination withAdministration team.• Janitorial Oversight:o Ensure that janitorial services are up to standard, monitoring the cleanliness andupkeep of all office areas and liaising with cleaning staff as necessary.• Administrative and Operational Support:o Provide support with general administrative and operational tasks as assigned,ensuring smooth office functions.Required Qualifications:• Bachelor’s degree in management stream• Preferably 1 year of prior work experience in similar roles.