Administration Assistant

DescriptionZutari: Co-creating an engineered impact.Zutari is a well-established, management-owned engineering firm with almost 90 years' experience. As human-centred engineering consultants and advisors, we are trusted by our clients, business partners, communities and other stakeholders across Africa.We co-create engineering solutions that have a positive impact and improve people's lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.What kind of talent do we pursue?We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.Role OverviewThe team assistant will provide comprehensive and proactive support to the Country Manager, the Zutari Zambia office and visitors to Zambia. The position requires proficiency with office applications and in organising digital information, broad administrative skills, and a high level of efficiency.Role ResponsibilitiesAssist in maintaining office compliance to the Zutari Information Management Standard (IMS) and updating content to the company intranet including the Opportunity Management System (OMS)Responsible for maintaining adequate levels of office supplies and coordinating purchase of the same and sundry items required by the team and processing any invoices/expenses thereofDay to day administrative duties as required: send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents, housekeeping duties, coordinating courier servicesContribute to projects and activities as appropriate for the team e.g. project co-ordination, research, and communication support and day-to-day operational activitiesPrepare for and provide support for various meetings, event management e.g. catering, room set up, audio/visual equipment, clean/tidy rooms afterwards etc.Coordinate necessary arrangements for visitors and staff regarding duty travel including submission of travel requests, flight and hotel reservations and other related matters.Administer and minute key meetings, including the management of meetings roomsPromote and contribute to a safe, clean and secure environment for staff and visitorsProactively identify where additional support can be given to the teamMinimum RequirementsTraining in business administration, finance, secretarial or clerical workExperience using Microsoft Office Packages - including Word, Excel, Outlook and PowerPoint5-7 year of experience in an admin related roleExperience working in a fast-paced environment will be an added advantageWe believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices. In support of diversity and the equal opportunity principle, preference will be given to individuals from designated groups within Zambia.