Administration Officer - People & Rostering Coordination

At Jabiru, you’re never just doing a job - you’re part of a team creating change, building belonging and making a lasting difference in the lives of children and communities.Join a team with inclusive leaders, collaborative teams, and a culture of care that lets you show up as your whole self, every day.We’re looking for an Administration Officer – People & Rostering Coordination to join our Operations Team. If you thrive in a fast-paced environment, love keeping things running smoothly, and want your work to have real impact, this role is for you. You’ll play an essential part in ensuring our services are staffed, rosters are efficient, and our workforce information is accurate and compliant.Why you’ll love working at JabiruSalary packaging options that help your pay go further — supporting you to live well while you uplift othersFlexible hybrid working options, including work from homeDiscounted OSHC feesAccess to a wide range of perks through the Employment Hero platform — including discounted movie tickets, gift vouchers, health insurance and moreA team culture built on wellbeing, care, connection, and purposeThe roleThis position sits at the heart of the Operations Team. You’ll coordinate daily staffing needs, support rostering workflows, and keep workforce data and records in great shape. You’ll also work closely with People & Culture and our OSHC Services to support smooth onboarding, compliance, and consistent communication across the organisation.No two days will look the same. You may start your morning helping fill urgent staffing gaps, spend the afternoon refining rosters, updating employee records, coordinating recruitment tasks, or supporting longer-term workforce planning. Your work ensures our services run safely, reliably, and in line with Jabiru’s commitment to high-quality, inclusive care.What You’ll Be DoingStaffing & Rostering CoordinationEnsure daily staffing coverage across servicesWork with Service Managers to redeploy staff and resolve gapsEscalate unfilled or complex staffing issues when neededOperations & HR AdministrationMaintain accurate employee records, contracts and compliance documentsSupport leave tracking, staff movements, and credential checksProvide accurate data entry to support payroll and rostering systemsRecruitment & Onboarding SupportAssist with advertising, screening and interview coordinationEnsure onboarding documentation and pre-employment checks are completedAgency & Inclusion Support CoordinationReview and track agency staffing requests and costsMaintain accurate Inclusion Support Funding data and process claimsCollaboration & Continuous ImprovementWork closely with Operations and People & Culture teamsLook for ways to improve workflows, systems and communicationAbout YouYou’ll thrive if you are:Highly organised with strong attention to detailExperienced in administration, rostering, workforce coordination or similar rolesSkilled in Microsoft 365 and comfortable working with dataA strong communicator who builds positive relationshipsAble to juggle multiple priorities and meet daily deadlinesProfessional and confident handling sensitive information(Bonus) Familiar with education, childcare, community services, HR or payroll systemsWhat You BringA solutions-focused mindsetCommitment to Jabiru’s mission, values, and child-safe cultureA proactive approach to improving processes and supporting othersA genuine desire to make a positive differenceOur commitment to inclusion and child safeguardingAt Jabiru, everyone is welcome. We’re an equal opportunity employer and we celebrate the different backgrounds, experiences, and perspectives that make our team stronger. We’re committed to creating a safe, inclusive, and accessible workplace where everyone can thrive. This includes safeguarding children and young people, prioritising their wellbeing, and ensuring all team members contribute to a culture where children and colleagues alike feel safe, respected, and valued. We encourage applications from people of all ages, abilities, cultures, identities, and communities.Ready to bring your best? Our best brings out their best - and we’d love you to be part of it.Apply now and join a team where your work truly matters!