Administrative Assistant

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.Job DescriptionAdministrative Assistant Dubai, UAEParsons is looking for an amazingly talented Administrative Assistant to join our team! In this role you will get to perform a variety of administrative functions for a project or department.What You'll Be DoingProcesses one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.Scans documents for electronic storage.Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.Assists junior document control staff to ensure effective implementation of project-specific procedures.Performs other duties commensurate with functional level and responsibilities.Contributes as a team player who is deadline driven and works well with others.Performs other responsibilities associated with this position as may be appropriate.What Required Skills You'll BringA bachelors degree minimumProficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel, with knowledge in EDMS and other software applications.Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.