Administrative Coordinator

Administrative Coordinator (Origination Team Support)Department: DevelopmentReports to: Director of Origination / Project Origination LeadWork Location: Remote (Offshore)Schedule: Monday–Friday, 8:30 AM – 5:00 PM PSTPosition SummaryThe Administrative Coordinator provides essential administrative, organizational, and coordination support to the Origination and Sales teams. This role ensures that the team’s day-to-day operations run smoothly — including scheduling, document management, CRM updates, and client follow-ups. It is ideal for a highly organized, detail-oriented professional who enjoys working behind the scenes to keep a growing commercial solar and battery storage business running efficiently.Benefits and CompensationPermanent Work from HomePaid Time OffMonthly Performance BonusAnnual BonusHealth AllowanceKey ResponsibilitiesProvide administrative and operational support to the Origination and Sales departments.Manage calendars, schedule meetings, and coordinate follow-ups with prospective clients.Prepare, organize, and update client records, project trackers, and CRM databases.Assist in compiling proposal packages and maintaining document templates.Support internal communications across departments (Engineering, Finance, Operations).Generate regular activity and performance reports (sales pipeline, meetings, project status).Maintain team organization tools, folders, and shared drives to ensure data consistency.Coordinate logistics for client calls, internal meetings, and external partner communications.Track and update key milestones in the sales and origination process.Provide general administrative assistance, including handling email correspondence and preparing meeting minutes.QualificationsBachelor’s degree in Business Administration, Marketing, or related field preferred (not required).2–3 years of experience in administrative coordination, executive assistance, or project support roles.Excellent organizational and time management skills.Strong written and verbal English communication skills.Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and CRM tools.High attention to detail, accuracy, and confidentiality.Ability to manage multiple priorities with minimal supervision.Experience in the renewable energy, solar, or real estate sector is a plus.Key AttributesHighly organized, proactive, and dependable.Strong integrity and accountability (a core value emphasized in the call).Comfortable reminding and following up with team members and leadership (“grabbing them by the head when needed”).Able to work independently in a remote team setting.