HR Operations Lead (Payroll Focus)

1. Job PurposeThe HR Operations Lead (Payroll Focus) is responsible for managing all aspects of payroll, statutory compliance, and HR administrative operations. The role ensures timely and accurate payroll processing, compliance with labor and tax regulations, and efficient HR service delivery to employees and management.2. Key Responsibilities1. Payroll ManagementProcess employee data (new hires, changes, additional earnings, etc.) in the HR system.Extract and reconcile Time & Attendance data to ensure payroll accuracy.Review and verify employee attendance and working hours for compliance and accuracy.Liaise with employees or managers to correct attendance data discrepancies.Perform monthly payroll calculation, reconciliation, and prepare payroll for bank transfer and payslip distribution.Ensure payroll is processed accurately, timely, and in compliance with statutory requirements.Handle employee payroll inquiries and provide payroll reports as requested by HR Manager or Finance.2. Personal Income Tax (PIT) & Dependent RegistrationRegister PIT codes and dependents for employees.Prepare and submit monthly PIT declarations to the Tax Department.Perform annual PIT finalization for all Vietnamese employees and support expatriate PIT where needed.3. Social Insurance AdministrationRegister social, health, and unemployment insurance for new employees.Submit monthly insurance reports as per legal requirements.Handle insurance benefit claims (e.g., sick leave, maternity leave) and follow up on payments.Coordinate with the Social Insurance Agency to issue social insurance books and health care cards.Complete social insurance book transfer procedures for departing employees.4. Labor Reporting & CompliancePrepare and submit periodical labor reports to the Department of Labor, Invalids and Social Affairs (DoLISA).Ensure compliance with all statutory labor reporting and documentation requirements.Maintain communication with labor authorities and insurance agencies for regulatory updates.5. Labor Contract ManagementPrepare labor contracts for new hires and contract renewals.Draft contract annexes and ensure timely issuance and signing.Maintain up-to-date records of all employment contracts and related documents.6. Employee Profile ManagementCreate and maintain personnel files for all employees.Ensure all employee data and records are properly updated, organized, and securely stored.7. Rules & RegulationsFollow all company policies, procedures, and code of conduct.Monitor, guide, and remind subordinates (if any) to comply with company regulations.8. Recruitment SupportPost job vacancies, arrange interviews, and prepare offer letters for selected candidates if any9. Other DutiesPerform other tasks or projects as assigned by the HR G. Manager.3. RequirementsEducation: Bachelor’s degree in Human Resources, Business Administration, Accounting, or related fields.Experience: Minimum 5–8 years of HR operations experience, including strong hands-on payroll expertise.Onboard ASAP is a BIG PLUSKnowledge:In-depth understanding of Vietnamese labor, tax, and insurance laws.Familiarity with HRIS/payroll systems (e.g., Odoo).Advanced Excel skills for payroll and data analysis.Language: Good command of English (written and spoken).Skills:High attention to detail, accuracy, and confidentiality.Strong communication and coordination skills.Ability to work independently and manage multiple priorities.