Receptionist

Job DescriptionPosition Summary: The Receptionist is the first point of contact for visitors and clients, responsible for creating a professional and welcoming environment. This role involves managing front-desk operations, handling incoming calls, scheduling appointments, and providing administrative support to various departments.Key Responsibilities:Greet and welcome visitors in a professional and friendly manner.Answer, screen, and forward incoming phone calls to the appropriate departments.Manage the reception area, ensuring it is clean, organized, and presentable at all times.Maintain visitor logs and issue visitor passes when required.Handle incoming and outgoing correspondence, including mail, couriers, and deliveries.Schedule and coordinate meetings, appointments, and conference room bookings.Provide administrative support such as data entry, filing, and photocopying.Assist in maintaining office supplies and inventory levels.Support HR and administrative functions as needed.Ensure compliance with company policies and security procedures. Job SpecificationEducation and Qualifications:High school diploma or equivalent required.Diploma or certification in Office Administration or related field preferred.Experience: 0-1 years of experience in a receptionist or administrative role.Skills and Competencies:Excellent verbal and written communication skills.Strong interpersonal and customer service abilities.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Good organizational and multitasking skills.Professional appearance and demeanor.Attention to detail and accuracy.Ability to handle confidential information with discretion.Personal Attributes:Friendly and approachable personality.Reliable, punctual, and responsible.Calm under pressure and able to handle busy environments.Positive attitude and team-oriented mindset.