Clinical Research & Partnerships Associate

Travel: ~1 week/quarter to clinical sites in US & EU (Mary Washington, UCSD, Cleveland Clinic)Language: English (fluent)About XENAXENA is building the intelligence layer for surgery, transforming MRI into AI-powered 3D surgical workflows that support teams from disease detection through planning and intraoperative execution.What we doOur AI identifies disease, reconstructs high-fidelity 3D anatomy, enables surgical planning and collaboration, and supports real-time guidance during surgery.Our current clinical focus is gynecology, partnering with MIGS teams on endometriosis, fibroids, and complex pelvic disease, all high-need conditions.This foundation expands into all soft-tissue surgery, which is the largest market in surgical technology.Clinical networkMore than 70% of our partner institutions are top-20 US academic medical centers, including UCSD and Mary Washington, with expanding collaborations across the United States.MissionEvery surgery will run on intelligence.Backed byTechstars Berlin, leading surgeons across the US and EU, and senior medtech and AI executives.Role OverviewAs the Clinical Research & Partnerships Associate, you will support clinical pilots, coordinate with hospitals, assist with study readiness and IRB processes (with guidance from internal MDs/PhDs), track endpoints and data collection, and contribute to scientific outputs with XENA’s clinical advisors.You will work closely with surgeons, PhDs, and partner institutions to ensure clinical collaborations run smoothly, generate high-quality data, and produce real evidence for our AI models.This role sits at the intersection of clinical execution, research coordination, and institutional relationship management.This is an early-career, high-visibility role with regular travel to world-class US academic medical centers.What You'll DoClinical Studies, Pilots & IRB ReadinessCoordinate study setup and execution with PIs, surgeons, and research teamsPrepare IRB-ready materials and track submissions with site IRB offices (guided by XENA’s MDs/PhDs)Keep sites study-ready: MRI acquisition, case collection, endpoint capture, and documentationMonitor sites remotely or on-site to ensure alignment with protocols and good clinical practiceMaintain study documentation, reports, and training materials for partner institutionsData GovernanceCoordinate secure MRI data transfer workflowsEnsure proper de-identification, metadata consistency, and dataset loggingMaintain accurate records for XENA’s dataset pipeline across all sitesEndpoint ManagementWork with surgeons and scientific advisors to define study endpointsEnsure consistent capture across all institutions and pilotsPrepare structured summaries for internal analysis and publicationsScientific CommunicationContribute to abstracts, posters, manuscripts, and white papersPrepare clear clinical summaries for internal, scientific, or commercial useShare study insights with product and engineering teams and support application of findingsPartner CoordinationAct as day-to-day liaison with top US/EU academic medical centersSupport medical advisory board meetings and ensure clear follow-throughBuild strong, proactive relationships with surgeons, research staff, and internal teams to maintain smooth study progress and high partner engagementExperience & Skills0–3 years in clinical research, study coordination, or scientific/medical affairs (Master’s or PhD counts toward experience)Strong written communication for protocols, summaries, and scientific documentationComfortable working with surgeons, PIs, and hospital research teamsStrong organizational skills and ability to manage multiple institutions and timelinesFamiliarity with medical terminology, basic GCP principles, and clinical workflowsAbility to support scientific leaders (MDs/PhDs) on endpoint discussions without owning research design — through documentation, summaries, and clear communicationWhy This Role MattersYou will help operate and grow one of the most important data engines in surgical AI:50,000+ clinically curated data assets5,000+ MRI-based surgical cases added annuallyYour work directly drives:Improved patient outcomesLower surgeon cognitive loadMore efficient hospital workflowsHigher surgeon trustStronger scientific evidenceValidated AI across specialtiesThis is a ground-floor role shaping how XENA generates clinical evidence as we scale into the largest market in surgical technology.What We OfferDirect collaboration with top US academic centers and leading EU institutionsA key role inside a fast-growing clinical evidence engineHybrid work in Mannheim with funded US travelCompensation: €35,000–45,000 + equity + funded US site visitsInterdisciplinary team: surgeons, PhDs, engineers, product leadersClear growth path into advanced clinical research or partnership management roles as XENA expandsHow to ApplyEmail your CV and any writing samples to hiring@xenadx.comSubject: Clinical Research & Partnerships AssociateIf possible, include:Clinical studies or pilots you’ve supportedScientific writing samplesExamples of datasets or endpoints you’ve worked withA short (~2-minute), unedited video explaining why you want to work with us (in English)